Using your PDA in your courier business

A PDA or Personal Digital Assistant is a vital tool for the modern same day courier business. As more transport companies become greener and more sustainable, they are looking at ways of utilising their empty vehicles. In the past it has always been about gaining backloads and work for the return journey – nothing is more harmful to the environment (with the exception of an accident) than running back empty. Freelance couriers are now looking to co-load and part load items in order to maximise their efficiency.

Where the PDA comes into it…

Freight and parcel exchanges are springing up all over the place, and although they all like to think they are unique and are fulfilling a niche that is untapped, the honest truth is transport has had them for as long as there has been the ability to have a website.

Having a mobile PDA always you to tap into all of these services and post your return journeys. A well planned van delivery should always include a search for return items to eliminate dead mileage. Depending on the size of your van depends whether you will be transporting furniture or packages.

Using your PDA most effectively will also mean updating your Facebook status – so people can see where you are (do you know how many jobs we have collected using Facebook? 2 or 3 a week… not to be sniffed at, and if people know what you do, they will recommend you).

Your PDA can also be used as a tracking device, so your customers can track the vehicle online and know exactly where you are instead of them phoning and asking you all the time. There are two types of software that do this, one is free and the other has a small fee.

Proof of Delivery? Yes, your PDA comes into it’s own here – a small piece of software that enables you to collect a signature and email it back to your customer or your office. No need to lose paperwork, no need to worry about having a pen, your PDA has it all.

Lost? Use the GPS aspect, yes you may think your Sat Nav is foolproof but when you are sitting in a field looking for an address, you might like not having to phone the office or the customer for extra directions.

If your business is a modern same day courier business you will be maximising all opportunities for more work, more efficient working and you cannot do it without this essential piece of kit.

Kevin

The Complete Courier Guide, contains essential information to maximising your revenue from your courier business. You can buy it and download it from this website.

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Sat navs that avoid height restrictions and narrow lanes

Hot off the wire, a press release from Garmin.

Garmin, which says it is the global leader in satellite navigation, just launched what it thinks is the answer to every truck driver’s nightmare. The firm’s the new nüvi® 465TF is the first portable sat nav device designed to help truckers avoid narrow lanes and low bridges. The unit will integrate with existing telematics systems and a software developer kit is available for third party systems.

More from Giovanni Di Santo +44 (0)2 380 524 054 or giovanni.disanto@garmin.com

Whatever happened to truckers using their brains and common sense? ;-)

Sarah

Twitter for couriers and other transport companies

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Tips to keep your van safe and secure

Van insurance should cover most driving related and legal eventualities and good cheap van insurance may also carry additional features such as recovery following an accident, full breakdown cover, home start, some European cover and a like for like vehicle in the event of an accident and the need for a repair. When it comes to protecting your van against theft then some basic security measures are required to validate most insurance policies and some additional measures that you can take will bring the cost of premiums down.

Some security features are easy and cheap to add to your van; some are more costly. Your considerations will depend in part on: the value of your van, whether you need to keep expensive tools or other equipment in it unattended at times, and whether the additional security features are a prerequisite of your van insurance policy or optional extras that will reduce your premium.

Some basic door security is obviously required but there are other more sophisticated mechanisms on the market that you could consider. Deadbolts can be fitted to the rear and side doors of your van and are tamper proof once installed. They can be operated either by a mechanical key or from a remote key fob. Slam locks automatically lock and secure a door when closed. These are especially useful for delivery drivers who have to leave their vehicle and its cargo unattended while making deliveries, leaving van and cargo vulnerable to theft. A slam lock would protect against this problem and allow you to quickly and safely go about your business. An armaplate lock cover is another extra that completely encases your van door lock and handle as well as adding a steel plate inside the door.

Interior van security is also important for safety as well as anti-theft reasons. Van boxes can be used for storage and secured to the van interior whilst being removable should you need to carry tools or other equipment with you. Van bulkheads are a steel or perspex screen that is fitted behind the driver and passenger seat which prevents thieves climbing over the seats, and protects driver and passenger from shifting loads during sudden braking. It is also possible to fit steel grilles on the back windows which prevent thieves entering that way but still retain visibility for the driver. Ignition locks should come as standard on most modern vehicles, whilst alarms and GPS immobilisers are other extras that you could consider.

Some other measures you can consider to bring down the cost of your insurance could include keeping your van in a garage or on a drive if available to you, taking an additional driving course, driving well and keeping a good driving record, keeping your no claims bonus by paying for any small accident-related repairs and having a higher voluntary excess on your van insurance policy. It also helps if you can pay for your van insurance all in one go, rather than the more expensive option of monthly direct debits.

If you can implement all or most of these ideas, then the chances are you won’t encounter any problems anyway. In addition, the effort required to act on these ideas will be repaid by making it much easier for you to obtain comprehensive cheap van insurance which will give you peace of mind and ensure you are covered if anything did happen.

Julia Niven

About the Author
Julia Niven – One Van Insurance search is part of a panel of the UK’s leading van insurers who will find you a great deal on your van insurance.
Whether you need van insurance for private or business use, our click and buy service means you can arrange your van insurance online in minutes!
We offer fully comprehensive cover, third party, fire & theft and third party only cover. Visit our site and see what cheap van insurance deals we offer.

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